Inventory and purchasing for small business
Know what you have, where it is and what needs replenishing
Organise products, suppliers, warehouses and purchase orders. Every receipt, issue, transfer and adjustment is recorded so you can trust your stock.
Free plan with 50 products, one warehouse and 100 movements per month.
Inventory overviewMain warehouse
Products148
Low stock6
Value€18,420
Stock by locationSee quantities in every warehouse and area.
Traceable movementsEvery change retains type, reference and actor.
Organised purchasingOrders, costs and partial receipts.
Value and reportsStock, spend and movements for the period.
Reliable stock
Inventory stops being reliable when it depends on spreadsheets
One unrecorded adjustment, a half-entered receipt or a transfer outside the system is enough for nobody to know what quantity is really available.
Different quantities depending on the file.Replenishment started after the product runs out.Transfers without a verifiable source or destination.Count differences with no reference or owner.
Operational control
More control than a spreadsheet, without implementing an ERP
Item.coffee brings stock, purchasing and traceability together in a workflow small businesses can understand.
Products
Add SKU, barcode, unit, cost, minimum, target and negative-stock policy.
Warehouses and locations
Organise receiving, storage, dispatch and hierarchical locations.
Movements
Record receipts, issues, returns, transfers and adjustments.
Lots and expiry
Retain lot and expiry date through movements and receipts.
Suppliers and purchasing
Relate suppliers and products and prepare orders with cost and tax.
Physical counts
Compare recorded and counted quantities and apply differences with traceability.
Every unit in its place
Transfers that balance source and destination
A transfer subtracts from the source and adds to the destination in one entry, preventing inconsistent intermediate states.
- Warehouse, location and product validation.
- Transactional locking of the affected balance.
- Posted movements that are not rewritten.
Purchasing
Orders and suppliers in the same context
Prepare an order with a snapshot of cost, tax and currency and follow its receipts without changing history.
SuppliersThe same party can be a supplier or customer in other applications.
Purchase ordersWork in draft, send and track pending or received status.
Historical costsEvery document retains the currency, taxes and costs used when it was created.
Verification
Counts that explain differences
Create physical counts, record observed quantities and generate required adjustments while retaining their reference.
Count linesCompare the recorded quantity with what was observed.
Visible differencesIdentify shortages and surpluses before posting.
Controlled postingThe action requires permission and stays linked to the actor.
Getting started
From opening stock to the next replenishment
Configure the warehouse
Create the warehouse and its receiving, storage and dispatch locations.
Register products
Add the catalogue and post opening stock through a movement.
Work the stock
Record receipts, issues, transfers, purchasing and deliveries.
Verify and decide
Run counts and review low stock, value, movements and spend.
For small, clear operations
Choose the part of inventory you need to organise
Stock control
Replace spreadsheets with verifiable balances and movements.
Explore solutionWarehouses and locations
Know where each product is and transfer it consistently.
Explore solutionPurchasing and suppliers
Follow orders and receipts without losing historical cost.
Explore solutionLots and counts
Control expiry, counts and related adjustments.
Explore solutionStart at no cost
Control a small inventory from Free
The Free plan includes 50 products, 20 suppliers, one warehouse, 100 movements and 10 purchase orders per month.
Products and locationsMovements and transfersPurchasing, counts and reports
0 €per monthStart for freeCompare all plans
Frequently asked questions
Before organising your inventory
What Item.coffee posts, how balances update and where its functional scope ends.
FeaturesWhat is the difference between a warehouse and a location?
A warehouse groups inventory for a site or facility. Locations separate internal areas such as receiving, storage or dispatch.
Can I transfer stock between warehouses?
Yes. A transfer subtracts from the source and adds to the destination in the same posted movement.
What happens if an issue creates negative stock?
It is blocked unless the product policy explicitly allows negative stock.
Can I receive only part of an order?
Yes. You can record several partial receipts until the order is complete.
Can I track lots and expiry?
Yes. Products can be tracked by quantity or lot, including an expiry date.
Does Item.coffee support serial numbers?
No. The current version tracks by quantity or lot, not individual serial number.
Does Item.coffee create invoices?
No. It can share references with Invoice.coffee, but invoice issue and numbering belong to that application.
Can I export my data?
Yes. Products, stock, suppliers, movements and orders export as XLSX, CSV, PDF, ODS, JSON and TXT.
Inventory without the noise
Guides to control stock and purchasing
Practical content about stock, warehouses, suppliers, lots and counts.
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Make every movement explain your current stock
Create your first warehouse, register products and start using traceable stock from the Free plan.