Create orders and post partial receipts

Prepare, send and receive purchase orders according to what the supplier actually delivers.

Before you start

Create the supplier, products and destination warehouse.
Confirm quantities, costs, taxes and expected date.

Item purchase-order list with supplier, warehouse, dates, total and status. — Purchase orders progress from editable draft to sent and partially or fully received.

Prepare the draft

Select supplier, destination warehouse, dates and product lines. The order takes a currency snapshot and can be edited only while it remains a draft.

Send and receive progressively

Sending locks the commercial lines and enables receipt. Each receipt must contain a positive quantity no greater than the remaining amount. The order stays partially received until every line is complete.

Post the stock evidence

A receipt creates its own numbered document and a posted stock movement into the warehouse internal location. Lot-tracked products require a lot code and may include expiry. A purchase order or receipt does not pay the supplier or create a supplier invoice.

Step by step

Open Purchasing and create an order.
Select supplier, warehouse, dates and product lines.
Review amounts, then mark the draft as sent.
Open Receive when goods arrive.
Post only delivered quantities and required lot data.

Final check

The sent order reflects the agreed lines.
No receipt exceeds the remaining quantity.
Receipt generated the expected stock movement.

Tip: A receipt updates stock but does not pay the supplier or create a supplier invoice.